Safety Organisation

We are establishing a five-level safety management system so that a consistent approach to planning, taking action, monitoring and reviewing takes place at all levels.

 
  1. Council
  2. Safety Executive Group (SEG) supported by the Safety Network
  3. Divisions
  4. Departments
  5. Teams
Safety Organisation Diagram

The Safety Executive Group (SEG) is responsible for providing active and visible leadership for the University’s safety management system and safety culture.  It reports directly to Council and is supported by:

These three groups work closely together to provide leadership, strategic oversight and direction.

Membership

SEG has two co-chairs – Gill Aitken, The Registrar, and Martin Maiden, Professor of Molecular Epidemiology, Zoology. Read Martin’s blog about his ambitions for the EveryDaySafe programme.

Its membership also includes senior leaders of the University’s safety, assurance and finance functions, divisional registrars and academic representatives.

Five themes

SEG’s remit covers five themes:

  • People
  • Research
  • Education
  • Implementation of policies
  • Estate and environment

Its membership will also include senior leaders in these areas and it will work in partnership with related committees that have an interest in safety-related matters.

You can see more details in the diagram below and on the University’s governance website.

SEG Diagram

The Safety Network is an extensive community of practice comprising professional safety advisers and other safety role-holders. Its purpose is to provide advice and support to all areas of the University. This is an example of the Communities of Practice at Oxford model that the People and Organisational Development team are developing as part of the Professional Services Together initiative launched by the Registrar in March 2022.

It is co-ordinated by the Safety Office with key roles for the area and divisional safety officers, and the Estates Services compliance team.

The Consultative Committee for Health & Safety (CCHS) has four important priorities:

  • Consultation – managing processes for obtaining feedback on proposed changes to the health and safety arrangements for trade unions and other stakeholders
  • Communications – considering communications issues and ensuring that communications support for the safety management system is relevant and effective
  • Culture – similarly considering how to influence and achieve an improved safety culture across the University
  • Open channel – supporting the SEG by providing feedback on any of these issues

You can find more information about CCHS on the University’s governance website.

Divisions, departments and teams (and units) are levels 3-5 of the safety management system. Each level will operate slightly differently but there will be nominated leads and management structures responsible for appropriate levels of safety management. For example:

  • Division – divisional health and safety plan
  • Department – local priorities
  • Team/unit – risk assessments

There will be two important flows of information between them – and between the divisions and the SEG:

  • Decisions being made by SEG that impact on departments and need action
  • Assurance reporting from departments (including teams and units) – that means information about whether risk controls are in place, effective and being used. An example of this would be slips, trips and falls

You can see more details in the diagram below.

Division, Departments and Teams Diagram